Here’s a sample resume we recently produced for an HR Assistant in Malaysia.
Tel.: +60 12 XXXX XXXX | Email: email@example.com| Nationality: Malaysian
- Experienced HR executive with experience in supporting and coordinating full spectrum of human resources functions for global companies including Samsung and Exxon Mobil with more than 200 employees and expatriates
- Strong in developing and implementing successful HR management strategies to support corporate mandate with expertise in staff training and development
- Solid knowledge of global labour relations, expatriate management, occupational health and safety, benefits and compensation, and performance management
- Excellent interpersonal and communication skills towards building relationships at all organisational levels and across cultures
[This section gives a good helicopter view of the candidate. Mentioning companies you’ve worked for or how big the employee base you’ve served was helps to give scale to your current responsibilities.]
AREAS OF EXPERTISE
|HR Management||Employee Relations|
|Office Administration||Expatriate Management|
|Payroll & Benefits||Recruitment & Selection|
|Performance Management||Training & Development|
[Ensure the keywords here mirror those used in the job ad. The first round of vetting is often done by a software scanner. This section helps to pad the CV with key HR-related phrases necessary to get past those scanners.]
SAMSUNG TECHNOLOGIES, Malaysia
- Report directly to HR Manager and assist in performing full spectrum of HR duties, including policy development, recruitment, training and development, performance evaluation, and expatriate management for global IT company with 200 local employees and 12 expats [The opening line captures all the reader needs to know about the role as it clearly states the responsibilities, as well as the number of employees being served.]
- Assist in conceptualising and implementing of company policies. Facilitate orientation of new guidelines to all employees and ensure proper procedures on disciplinary action
- Communicate with Business Heads and Managers to manage key areas such as recruitment, compensation, benefits, HR strategies, and change management [This line demonstrates the candidate’s communications and coordination skills.]
- Identify and develop training programs to improve employee skills and reduce turnover rate. Liaise with external training providers and consultants to coordinate employee training and corporate learning programmes
- Perform administrative functions when necessary, including documentations, travel arrangement, and event organization [This line highlights well-roundedness of candidate.]
- Suggested and introduced standard evaluation report and resume grading procedure to streamline resume screening process which resulted in 12 man hours saved during weekly timesheet processing
- Reduced employee turnover rate by 20% and increased staff’s productivity by introducing new performance management system that recognises staff contributions and empowers employees to take on new challenges
[Include career achievements to make your CV memorable. It may be hard for HR assistants to have concrete achievements compared to sales and marketing roles, but include metrics to substantiate your contributions where possible.]
EXXON MOBIL, Malaysia
EDUCATION & PROFESSIONAL QUALIFICATIONS
- Bachelor of Human Resource Management, Malaysia University, Malaysia | 2013
- Technical Skills: MS Office Suite, PeopleSoft Online, Times Software
- Languages: English, Mandarin, and Bahasa Melayu
- Availability: 1 month’s notice
References available upon request
[There’s no need to list your references; if HR is interested in you they will ask you for them.]
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While it is common for Human Resources staff and officers to scrutinise every single error or flaw in a candidate’s CV, sometimes they themselves do not have a perfectly-written resume.
HR assistants, sometimes called junior HR officers or junior HR executives, may be fully aware of what their actual daily tasks and responsibilities are. However, not all can clearly describe these on their resumes.
If you are an HR professional looking into growing your career, check out our guide on how to write an outstanding resume for HR assistants. Or you may want to check out resume writing guide and sample for an HR Manager here.
What Hiring Managers Look For in HR Assistant Resumes
- Knowledge and Experience in HR Functions: While you may not be the primary person to perform HR tasks, it would help if you have experience or are familiar with the basic responsibilities taken by an HR executive, including recruitment, payroll and benefits, expat management, and finance and auditing
- Excellent Communication Skills: HR professionals deal with people most of the time. A strong command of language and ability to communicate well with stakeholders, employees, as well as candidates, are crucial to the position you are applying for.
- Administrative and Office Management Support: From time to time, HR assistants are expected to carry out administrative tasks to assist HR and Office Managers. Therefore, you have to highlight that you are comfortable doing these both on your CV and during the job interview.
Additional HR Assistant Resume Writing Tips
- Your success as an HR professional can be supported by significant achievements in your CV. Therefore, make sure to list down accomplishments you’ve single-handedly made or those you were a part of. It would be much better if you can quantify them to be able to show a clearer picture of how you made an impactful improvement to hiring managers.
- Be sure to mention HR-related courses you attended and certifications you received in order to add strength to your profile as an HR professional.
HR Job Opportunities
- Join LinkedIn groups or follow companies you wish to work for to keep abreast with new job openings.
- Alternatively, you can reach out to these headhunters in Malaysia to learn about any vacancies they may be trying to fill out.
Job Hunting Tips from our Resident Headhunter
- Create a winning cover letter and send it along your resume. The cover letter will serve as an introduction about yourself and is a great venue to answer the question “Why should we hire you?”
- Be active on social media, particularly on LinkedIn. Make sure to create a strong online profile that represents you and you professional experiences. Here’s our comprehensive guide on writing a great LinkedIn profile.
- Before you start sending out applications, get a free CV Feedback Session with our team.
More Useful Links
If you found this article useful, you might also like:
- How to Write a Winning Resume: Your Ultimate CV Guide
- How to Write a Cover Letter: Your Ultimate Cover Letter Guide
- How to Use LinkedIn to Find a Job: Your Ultimate LinkedIn Guide
- List of Headhunters in Malaysia
- Cover Letter Samples, Templates & Tips
- Downloadable Free Resume Templates
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